Nothing makes work smoother like a well-structured, AI-backed approval process. Maybe free pizza is better, but then again nothing is better than free pizza.
Teams in 2025 shouldn’t be forced to work with outdated tools. You cannot expect someone to scroll through their inbox and find invoices, purchase requests and purchase orders, pour them into the system and then send yet another email to get them approved. That’s days of work that could be done in minutes.
The Approval Flow Hall of Fame
1. Incoming Invoices
With an automated approval flow:
- Cost centers and accounting notes get mapped automatically (no more cut and paste, yes, no more of that for the love of God no more cut and paste).
- Fraud risks drop because the system flags non-compliant invoices before they slip through.
- Human errors? Greatly reduced, because humans should intervene when approval is needed, not when they need to extract information from a PDF that is a picture of a picture.
2. Purchase Requests (PR) & Purchase Orders (PO)
Automated approval flows mean:
- No more chasing down managers for signatures. The process moves, the managers get notified, they e-sign whatever you need as part of the approval flow, and you only need to see them for pizza day at the office (yeah, we’re not forgetting you promised pizza).
- Instant routing based on rules, budgets, and permissions. These can be customized to your companies’ specific needs. Laissez-faire or control freak, nobody’s judging, you do you.
- Audit trails so clean that even the most skeptical CFO will nod in approval. We can even add e-signature or certified e-mail to the whole thing, and it can actually hold up in court, like in the movies.
Companies Don’t Need More People—They Need Approval Flows
Here’s a hot take: Companies don’t need to hire more people to handle approvals. They need to stop overworking the ones they have.
Manual approvals are:
- Slow (like “waiting-for-Windows-update” slow).
- Error-prone (humans are great, but we also invented the “Reply All” disaster).
- Expensive (time = money, and wasted time = angry CFO noises).
Automated approval flows fix this by:
✔ Eliminating manual grunt work (freeing up your team for actual strategy).
✔ Reducing fraud risks (because AI doesn’t take bribes… yet).
✔ Making compliance effortless (auditors love a good paper trail).
AI + Approval Flows: The Ultimate Hero Team
AI is amazing – until it’s not. Without structure, AI-assisted work can turn into chaos faster than a group chat with too many emojis.
Approval flows are the backbone AI needs. They ensure:
- Data is treated correctly before AI even touches it.
- Decisions are routed properly.
- AI suggestions are validated by the right humans (because AI might accidentally move your money to the Bank of Saint Gratus).
It’s like a comic book where one superhero with unlimited power relies on the other superhero to be their moral compass and keep them on track. That could work for both DC and Marvel!
PROCESIO: Approval Flows That Actually Work (and Play Nice with AI)
At PROCESIO, we’ve built approval flows that:
- Integrate seamlessly with your native systems. You don’t have to take information from somewhere and put it somewhere else, your systems talk to each other in real time.
- Work with your favorite AI assistants (so you get speed and accuracy).
- Supercharge teams without adding more chaos, just good energy.
Companies don’t need more overworked employees—they need smart, automated approval flows that play nice with AI.
(pizza not included).
(but we can talk about it)
