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In this article, we’ll share how PROCESIO has addressed some of the toughest challenges in retail, logistics, utilities, and beyond. We are committed to creating flexible, scalable, and powerful automation solutions that fit seamlessly into existing systems.
We prove the power of our technology in the most complex scenarios – Takko Fashion uses PROCESIO to issue thousands of invoices daily.
When Taco Fashion approached us, they needed a practical solution to a complicated invoicing system that could not keep up with their growing business.
But their existing systems weren’t exactly easy to connect with.
🔴 The problem
Employees at Takko Fashion stores across Romania were handwriting invoices on pre-printed forms. It was slow, prone to mistakes, and inconvenient for everyone involved – employees, customers, and the back office.
Their ERP system wasn’t built for direct integrations, and updating it would mean months of IT headaches and costs they couldn’t justify.
But the need for a solution was about speed and compliance. Without a modern invoicing system, they risked fines from regulators, and they couldn’t afford to wait.
🟢 PROCESIO approach
We understand that we needed to build something that would solve their problems without creating new ones.
So, instead of forcing integrations with their legacy systems, we changed the approach. Takko Fashion’s system sent data to us (products, prices, and employee details) and we handled the rest.
We built a process that acted like an API. This allowed their system to send updated data as it changed, and we turned that data into a working invoicing system.
In just five minutes, Takkoo Fashion’s IT team had a link to send us data.
No complex setup, no complicated solutions.
Within a few days, the process was running, and employees could issue invoices using a straightforward interface.
From start to finish, the project was completed in a single month. That’s it.
🟢 Business outcomes for Takko Fashion
→ Employees no longer spent time writing out invoices by hand, which meant faster customer service.
→ Automation eliminated the mistakes that came with manual entry, ensuring accurate billing every time.
→ With faster invoices, customers didn’t have to wait around.
→ Integration with the government’s invoicing portal meant they avoided regulatory risks.
→ Happy IT team 🙂 Since the solution required minimal involvement from their IT department, they could stay focused on other priorities.
✅ And perhaps the best part? Takko Fashion didn’t have to invest in expensive upgrades or wait months for a solution.
At PROCESIO, we believe automation should solve problems, not create them.
Automation doesn’t have to mean tearing everything down. Sometimes, it’s about building something simple on top of what you already have.
DHL contracted us to help them automate and manage their entire transportation ecosystem. They needed an e-Transport hub that could handle complexity at scale.
🔴 The challenge:
1. Generate unique transport codes for their clients to ensure accurate tracking of goods.
2. Centralize the management of vehicle registration plates, licensing, and client-facing information.
3. Update their fleet’s GPS locations every two minutes, ensuring real-time visibility of goods in transit.
These requirements weren’t isolated tasks were interconnected, requiring a platform capable of handling diverse workflows while maintaining speed and precision. Before PROCESIO they tried multiple solutions, but with little success due to the limitations in flexibility, scalability, or performance.
They needed a platform that could easily manage all that complexity and variation from one type of use case to the other, a platform that could do it all.
🟢 The Solution: A unified e-Transport Hub built with PROCESIO
1. We created external-facing applications with which DHL’s end clients could easily interact, enabling the fast and accurate generation of unique transport codes.
2. We developed an e-Transport hub to manage the entire ecosystem, from vehicle registrations to client-facing operations, all in one place.
3. We used PROCESIO’s speed and flexibility to ensure GPS updates every two minutes for all vehicles transporting goods.
Traditional technologies struggle when faced with edge cases or diverse requirements. They might lack speed, scripting flexibility, or critical tools like UI building and document generation.
The speed, versatility, and flexibility of PROCESIO bridge those gaps:
✅ Speed – data is processed with unmatched speed, essential for real-time logistics like GPS tracking.
✅ Flexibility – from coding in any language to handling edge cases, the platform adapts to the user’s needs, not the other way around.
✅ Versatility – whether it’s automating transport code generation or centralizing vehicle data, PROCESIO delivers solutions tailored to the most complex demands.
We are proud and honored to have the opportunity of working together and building this scalable and flexible e-Transport Hub for DHL.
If you’re in the logistics or transportation industry and face similar challenges, such as managing complex processes, needing real-time visibility, or struggling with systems that don’t integrate well, we can help you build a flexible and scalable e-Transport Hub that handles it all.
Contact us directly, and let’s build something that works for you.
The e-Invoice system is driven by a European-wide regulation requiring all member countries to implement this standardized system. It’s an ambitious shift that promises efficiency, transparency, and compliance, but it also presents unique challenges.
In 2025, the German-speaking countries are set to join the e-Invoice ecosystem, and they’re just the next in a long line. While the system is standardized, every country has its own unique requirements, specific translations, adjustments, and localized structures.
These differences demand a solution that’s fast, adaptable, and scalable.
We like this scenario the most because it allows us to prove the power of PROCESIO in the most complex situations.
We are preparing the European expansion:
🟢 We’re building a network of partners in each country. These partnerships allow us to deliver localized solutions quickly and effectively, addressing unique requirements while adhering to the overarching European standards.
🟢 To support our partners, we’re running dedicated lead generation campaigns tailored to the e-Invoice opportunities in each region. This helps connect businesses in need with the right solutions, faster.
🟢 Whether formatting, translating, or integrating country-specific requirements, our technology enables quick and effective adjustments, ensuring smooth transitions for businesses.
We’re using our success in Romania (where we’ve already implemented compliant and efficient e-Invoice solutions) as a blueprint for scaling across Europe, offering speed, flexibility and scalability to our clients:
1. Speed – we implement solutions fast, without the typical delays that bog down large-scale transitions.
2. Flexibility – we adapt to unique local requirements while maintaining compliance with the European framework.
3. Scalability – we support businesses of all sizes, from SMEs to enterprise-level organizations, with a platform built to grow with them.
If your organization is preparing to adapt to the e-Invoice system, or if you’re an implementation partner looking to collaborate, we’d love to talk.
Imagine receiving hundreds of handwritten emails every single day, each containing meter readings for power and gas. For one of our clients in Germany, this was their reality. These emails, written in German, were manually processed by a team of 20 people. Each reading was painstakingly extracted, structured, and entered into internal systems.
❌ It was slow.
❌ It was error-prone.
❌ It was costly.
Then they found PROCESIO, and we turned their problem into an automated, scalable solution:
✅ We intercept all incoming emails and extracts the meter readings directly from the email body or attached files.
✅ The extracted data is automatically structured and sent to their internal systems for further processing.
✅ For readings that aren’t fully clear or certain, our system flags them and returns the original email alongside the extracted data for human verification.
Before PROCESIO, this process required a team of 20 people. After we implemented the automation, only 2-3 people now handle flagged data, focusing on validation instead of manual input.
The risk of errors has significantly dropped, ensuring accurate billing and improved customer satisfaction.
The company can now scale operations without worrying about ballooning costs or inefficiencies.
PROCESIO partnered with Vatis Tech to orchestrate a recording and transcription. Conversations are recorded and transcribed with precision using Vatis Tech’s technology. Customized summarization is made with ChatGPT
PROCESIO orchestrates the entire workflow, from transcription to summary.
What makes it unique?
1. The controlled prompts. Whether it’s a sales meeting, a technical deep-dive, or a project update, users can define how the meeting is summarized.
2. The system delivers tailored summaries to teams, freeing up hours previously spent on manual notes and follow-ups.
3. Orchestration, not duplication. Unlike standalone tools, PROCESIO integrates and orchestrates the entire flow, from transcription to actionable output.
4. Time savings. Teams recover 2-3 hours daily, allowing them to focus on higher-value work.
While we’ve applied this solution internally for sales, its potential goes far beyond. It’s perfect for:
→ Business analysts simplifying project documentation.
→ Project Managers compiling updates efficiently.
→ Customer Support teams reviewing client interactions.
We’re also experimenting with integrating PROCESIO directly into tools like Google Sheets, enabling users to access these functionalities seamlessly within their existing workflows.
Meetings don’t have to be a productivity drain. At PROCESIO, we’re proving how automation can reclaim lost time and add clarity to collaboration.
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If you need to automate workflows or integrate and orchestrate complex systems, let’s connect and discuss how PROCESIO can help.
Want to see how others have benefited? We invite you to visit the following article.
If you think PROCESIO might be the right fit for your business, let’s schedule an intro call to explore your needs and discuss how we can collaborate to automate and simplify your processes.
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